Tue, Jan 12, 2016
Directions for Abstract Submission
Booking of a Hotel Room
Registering for Meeting as a non-Spp Member
Adding Items to a Completed Registration
DIRECTIONS FOR ABSTRACT SUBMISSION
Authors submitting abstracts for the first time will need to register their email on the submission site below.
First click the link access for authors and then go to the page entitled Create your abstract submission account. After entering your email address you will be sent a randomly generated password which is then entered on the access for authors page. After your email is registered, the same password is used for all future submissions.
The published deadline for receipt of invited symposium lectures was December 15, 2015 and that of contributed oral presentations is January 15, 2016. The published deadline for receipt of posters is February 15, although an earlier submission is suggested for students who wish to be considered for registration assistance grants. Abstracts will continue to be accepted after the published deadlines and will be considered for acceptance on a space available basis.
Most abstracts received to date are ok but many are not in that the names of all authors on the paper have not been added to the website submission form as requested.. This oversight can still be corrected by going back to the original submission, but if this is not done, the names of the missing co-authors will not appear as contributors to the paper in the index of the published program book.
The contributing author should carefully check the spelling of all co-author names on the paper, making sure that the first and last names are not reversed on the web submission form, since the indexing of contributors in the program book will be arranged alphabetically by the last name of the author.
Contributing authors should also note that participants must have completed a paid registration in order for their talk or poster to be formally accepted and scheduled for presentation.
As was the case at past ICPP meetings, each participant is limited to a maximum of one oral presentation and two posters. Multiple participants from the same lab can submit a total of 2x posters where x is the number of participants. Also students should not request an oral presentation since this will not be approved.
Formal acceptances of the abstract as an oral presentation or poster will be sent in the Spring to all presenting authors (after payment of the registration fees) but, if this letter is needed earlier, it can be requested from the meeting secretary whose contact numbers are given on the main page of the website.
BOOKING OF A HOTEL ROOM
Details for the booking of a hotel room along with registration or separately via the SPP Office are given on the accomodation page. Before the end of February the meeting organizers will ask people who have not booked a hotel room if they are sharing a room at the meeting hotel with another participant and this informaton will then be sent to the hotel on March 1 when a rooming list must be submitted with the names of all people in each room.
The booking of rooms at the meeting hotel may be possible after March 1 but this will depend on the availability of rooms and the agreement of the hotel to provide late bookings at the negotiated meeting rate.
REGISTERING FOR MEETING AS A NON-SPP MEMBER
The least expensive registration fee is for individuals who have first paid their SPP dues for 2015 and 2016, indicating continuous membership in the society.
However, meeting particioants may also register as a non-SPP member and, in these cases, they will be given two years membership and automatically be registered as a member of SPP during the time of the meeting.
For some people, paying a single registration fee is the most conveniet in terms of effort or the most logical in terms of being reimbursed for registration but not for society dues. If you are in this category, you should know that the money generated by the difference in fees between non-member registration with two years of SPP dues included and separate payment of SPP dues followed by payment of meeting registration will be used in part to fund the student assistance grants.
ADDING ITEMS TO A COMPLETED REGISTRATION
Items added to a completed and paid regiatration should be done through the hotel booking website which is handled via the SPP office in Dijon (see Accomodation page), Examples include the addition of a extra night lodging, an extra banquet ticket or an accompanying person.
The addition of a roomate to an already paid room two bedded room will have no added cost and can be handled by email correspondence when the request for this information is made (or afterwards, as needed).